Right now, your fleet has a
liability door standing open.
Let's measure exactly how wide.

73¢ per kilometre for the first 5,000 business kilometres and 67¢ after that, effective 1 January 2026. Ontario employers use the province rate.

72.5¢ per mile for business use, effective 1 January 2026. It is designed to cover fuel, depreciation, insurance and maintenance.

OSHA fines reach up to $165,514 per willful or repeat violation. CRA penalties on unverified mileage allowances are modelled at $50K–$250K per audit. Both are per-incident, not annual.

It applies a documented grey-fleet rate of roughly one in three to your personal-vehicle (grey) drivers only — company vehicles are insured by the business, so they're excluded. One in three is the high end of a real range, shown as an estimate.

UK work-driving breaches carry unlimited Crown Court fines — real cases have reached £2.3M–£5M — and HMRC penalties on mileage errors run up to 100% of the tax for deliberate, concealed under-reporting under Schedule 24. The HMRC mileage rate 2026 is 55p per mile for the first 10,000 miles.

If an uninsured driver crashes on a work trip, their personal insurer can deny the claim because the policy excludes business use, and the cost then looks to the employer — alongside OSHA fines, CRA penalties and potential criminal negligence exposure. Roughly one in three grey-fleet drivers is uninsured for business use.

Mileage reimbursed at or below the CRA or IRS standard rate (CRA 73¢/km for the first 5,000 km; IRS 72.5¢/mile in 2026) is generally tax-free to the employee and deductible to the employer. Reimbursement above the standard rate, or a flat allowance paid without a mileage record, can become taxable income — the exposure a verified mileage log removes.

To keep an allowance tax-free, CRA expects it to be based on actual business kilometres at a reasonable per-kilometre rate (the 2026 rate is 73¢/km for the first 5,000 km and 67¢/km after) and supported by a contemporaneous log. Flat monthly car allowances and unsupported estimates can be reassessed as taxable income with penalties. A GPS- and odometer-verified log is what makes the allowance defensible on audit.

Yes. Under vicarious liability and provincial OHS duties — for example Ontario's OHSA — an employer can be held responsible when an employee causes a crash while driving their personal vehicle on company business, even though the company doesn't own the car. If the employee's personal policy denies the business-use claim, the cost lands on the employer. This is the North American equivalent of what the UK calls grey-fleet liability.

No. Fuelshine runs on each driver's own smartphone — there's no device to install, wire or maintain. Traditional fleet-compliance and telematics systems are built for company-owned vehicles and need installed hardware; Fuelshine works for employees driving their own personal vehicles for work, which is exactly where grey-fleet liability sits.

Trips are verified against the vehicle's own odometer data, not a phone's GPS alone, so inflated or duplicated mileage is caught before it's reimbursed. That gives you a CRA/IRS-defensible record and removes the self-reported padding that manual logs invite.

The app is built for the driver first: automatic trip detection, faster hands-free reimbursement, and a CRA/IRS-ready mileage log done for them. Only business trips are visible to the employer — personal trips stay private. Most drivers adopt it because it saves them the manual logging, not because they're told to.

Onboarding is guided and trips are detected automatically, so classifying a trip is a single tap. You can see activation per driver, so no one slips through. Because reimbursement is tied to app activation, a driver who won't use it simply isn't reimbursed — it's a policy you set once, not a confrontation you manage person by person.

No. Fuelshine documents and surfaces the insurance and compliance gap so you can close it — it does not issue insurance.

Yes. Data is encrypted, business trips are separated from personal travel, and drivers control their personal trips. Handling follows Canadian privacy law (PIPEDA) — it is a compliance record, not a surveillance feed.

Your records are yours: every log and document exports in CRA/IRS-ready format any time, so you're never locked in. The documentation you build stays valid evidence regardless.

No. The exposure already exists today — an undocumented file is the liability, not the record of fixing it. Partial, documented coverage starting this week is a stronger position than zero coverage while you deliberate, and you can begin with your highest-risk drivers first.

No. Exports are formatted for CRA and IRS and plug straight into your existing payroll and accounting workflow — verified mileage replaces the manual logs you currently approve, so there's nothing to re-key.

Download the PDF above — it's built to forward to your CFO, HR or legal lead with your exact numbers. The ask is small: approve a no-cost trial, no commitment and no purchase decision required up front.